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NAQA Secretariat

Management of the secretariat

Oleksandr Khymenko

Head of NAQA Secretariat

Oleksandra Osiiuk

Vice Head of NAQA Secretariat

Study programmes accreditation

The department’s main areas of work:

  • Processment of notifications and creation of a Schedule of acceptance of accreditation applications and information on self-evaluation of study programmes for each academic year from higher education institutions and research institutions through the plan.naqa.gov.ua web service;
  • Verification of formal features ( availability of a licence, correctness of the information, etc.) of the self-evaluation reports submitted by the institutions and its registration in the NAQA IT system;
  • Consultation support to the guarantors on procedural issues via e-mail accreditation@naqa.gov.ua;
  • Respond to public appeals and official requests for information from higher education institutions within the authority of the department;
  • Information and analytical work and quality control of accreditation case files;
  • Educational and consulting activities (participation in webinars, conferences, trainings, round tables and international programmes on accreditation of study programmes);
  • Preparation of materials for the NAQA Board meeting within the authority of the department.

Ganna Denyskina

Head of the Study Programme Accreditation Department

The department’s main areas of work:

  • Organisation of the selection of qualified experts for accreditation of study programmes in the relevant specialities;
  • Organisation of work on preparation, training and testing of experts;
  • Organisational support of accreditation examinations;
  • Advising experts on the accreditation of study programmes;
  • Management of the register of experts;
  • Support of the Commission for Quality Assurance of Expert’s Work;
  • Analysis of experts’ work;
  • Conclusion of contracts with experts;
  • Preparation of draft acts on the activities of experts.

Zoriana Panasiuk

Head of the Expert Support Department

The department’s main areas of work:

  • Organisational, informational, analytical and technical support for the activities of sectoral expert councils (hereinafter – SECs);
  • Support for the activities of the SECs in reviewing accreditation cases, and higher education standards and support in holding SECs meetings;
  • Organisation of work on the development of analytical and information support for the SECs during the consideration of accreditation cases in the NAQA IT system and other SEC activities;
  • Organisational, documentary, technical and informational support of the competition to the SECs;
  • Participation in the development and amendment of regulations on the accreditation of study programmes and the work of the SECs;
  • Cooperation with other structural units of the Secretariat on issues related to the activities of the SECs.

Lesia Pizniuk

Head of the Support of Sectoral Expert Councils Department

Specialised councils and integrity

The department’s main areas of work:

  • Administration of the NAQA’s information system designed to record the information required by the Procedure for Awarding the Degree of Doctor of Philosophy and Cancellation of Decisions of a One-time Specialised Academic Council of a Higher Education Institution or Research Institution on Awarding the Degree of Doctor of Philosophy (hereinafter – Procedure No. 44);
  • Provision of information, consultation and methodological assistance to higher education institutions (research institutions) on the application of Procedure No. 44;
  • Support in reviewing of notifications of violations of the thesis defence procedure by the NAQA Academic Councils Committee and applications by the NAQA Academic Councils Committee on the presence or absence of violations of the thesis defence procedure established by Procedure No. 44;
  • Support in reviewing by NAQA Ethics Committee of complaints/notifications regarding the presence or absence of academic plagiarism, fabrication, falsification in the thesis and/or scientific publications that reflect the thesis scientific results and by NAQA of submissions of Ethics Committee on the presence or absence of academic plagiarism, fabrication, falsification in the thesis and/or scientific publications that reflect the thesis scientific results;
  • Participation in the development and amendment of regulations on academic integrity, certification of PhD candidates and the activities of one-time specialised academic councils.

Leontii Shypilov

Head of the Support of One-time Councils and Analytics Department

Support of NAQA administrative and economic activities

The department’s main areas of work:

  • Organisation of NAQA Board meetings and drafting of NAQA decisions;
  • Provision of information, organisational and technical support for NAQA Board meetings;
  • Provision of legal, informational, organisational and technical support to the Appeals Committee and the Military Education Committee;
  • Provision of legal, informational, organisational and technical support to the Commission for Quality Assurance of Expert’s Work;
  • Preparation of documents based on the results of the NAQA Board meeting.
  • Preparation of analytical information on accreditation cases;
  • Entry of information into NAQA IT system.

Maksym Aliiev

Head of the Preparation of Meetings and Support of the Committees’ Work Department

The department’s main areas of work:

  • Organisation of legal work aimed at correct application and strict compliance with the requirements of legislation and other regulatory acts by NAQA and its employees in the performance of their tasks and duties;
  • Ensure representation (self-representation) of NAQA’s interests in the courts of Ukraine and other bodies in accordance with the established procedure;
  • Development and participation in the development of draft legal acts and other regulatory documents on issues within the competence of NAQA;
  • Revision, together with the structural units of NAQA’s secretariat, regulatory acts and other documents on issues within its competence in order to bring them into compliance with the law;
  • Organisation of work related to the conclusion of contracts with higher education institutions, participation in their preparation, provision of legal assessment and implementation of measures aimed at fulfilling contractual obligations;
  • Implementation of measures to prevent corruption in NAQA and control over their implementation in accordance with the law;
  • Organisation of claims and lawsuits and control over their execution;
  • Analysis the materials received from law enforcement and regulatory authorities, the results of claim work, etc., and taking measures to eliminate the identified violations;
  • Provision clarifications on the application of legislation, providing legal advice on issues within the competence of NAQA;
  • Promotion compliance with the law in the exercise of the rights of NAQA’s staff.

Tetiana Sabadosh

Head of the Legal Department

The department’s main areas of work:

  • Establishment of a unified procedure for documenting the Secretariat’s activities and work with documents using modern automated systems, methodological guidance and control over compliance with the established procedure for work with documents in the Secretariat’s structural units;
  • Developing and ensuring compliance with the NAQA’s Instruction on Record Keeping and the nomenclature of cases;
  • Organisation of document flow, formation of files, their storage and preparation for transfer to the archive;
  • Ensuring processing of orders and instructions of the Head of NAQA, his/her deputies, and the Secretariat management;
  • Control over timely consideration and processing of documents in the Secretariat, analysis of the reasons for violation of the deadlines for documents execution and submission of proposals for their elimination;
  • Ensure fulfilment of labour protection and fire safety requirements and control over unconditional compliance with labour protection and fire safety requirements by employees of other structural units of NAQA;
  • Development and timely revision of the Labour Protection Manual;
  • Participation in the implementation of measures to purchase and systematically update office equipment, technical means of labour, equipment of workplaces of the NAQA employees;
  • Participation in the preparation of materials for public procurement on issues within the competence of the department;
  • Developing the nomenclature of NAQA’s files;
  • Keeping state records of documents of the National Archival Fund (hereinafter – NAF) and annual submission of information on their number in the form established by the Rules of Organisation of Record Keeping and Archival Storage of Documents in State Bodies, Local Self-Government Bodies, Enterprises, Institutions and Organisations approved by the Order of the Ministry of Justice of Ukraine No. 1000/5 dated 18 June 2015, by the State Archival Service of Ukraine;
  • Conduction of preliminary examination of the value of documents stored in the records management sector, drafting and submitting to NAQA’s expert committee draft inventories of permanent storage files, inventories of long-term (over 10 years) storage files, inventories of personnel files and acts of withdrawal for destruction of documents not included in the NAF;
  • Preparation and transfer of documents to the NAF and to the Central State Archive of Higher Authorities and Administration of Ukraine.

Larysa Ruda

Head of the Records Management and Technical Support Department

The department’s main areas of work:

  • Maintenance of accounting of financial and economic activities of NAQA and preparation of reports in accordance with national accounting regulations (standards), as well as other regulatory legal acts, including using a unified automated accounting and reporting system;
  • Reflection of reliable and complete information on business transactions and performance results necessary for the operational management of budget allocations and financial and tangible/intangible resources;
  • Planning and analysis of NAQA’s financial and economic activities;
  • Operational management of funds within the approved budget of the general and special funds and their redistribution;
  • Ensure compliance with budget legislation when making budget commitments, timely submission for registration, making payments in accordance with the budget commitments;
  • Ensure control over the availability and movement of property, the use of financial and tangible/intangible resources in accordance with approved regulations;
  • Prevention of negative phenomena in financial and economic activities, identification and mobilisation of internal reserves;
  • Co-operation with other structural units of the Secretariat on issues related to the activities of the department.

Valentyna Zhuravlenko

Head of the Accounting and Financial Support Department

The department’s main areas of work:

  • Ensuring and organising HR processes at NAQA in accordance with the requirements of the law;
  • Organisation of HR management processes in accordance with the needs of the Secretariat;
  • Maintenance of personnel records;
  • Maintenance of military records of NAQA’s staff.

Yuliya Ponchuk

Head of the HR and Organisational Support Department

The department’s main areas of work:

  • Formation of NAQA’s positive image;
  • Informing the public about NAQA’s activities;
  • Cooperation and interaction with the media, international and foreign agencies and institutions, partners;
  • Monitoring of media coverage of NAQA’s activities, organisation of prompt response to critical messages;
  • Monitoring public opinion on the assessment of NAQA’s activities;
  • Formation and implementation of NAQA’s information policy;
  • Organisational support of the NAQA’s website, maintenance of social media, in particular, publication of documents issued by NAQA and decisions made by it on the website;
  • Organising and holding press conferences, round tables, international meetings and other events (online and offline);
  • Study of international experience of foreign agencies;
  • Monitoring grant projects, writing grant applications, preparing and implementing grant projects;
  • Processing of certificates issued by foreign accreditation or quality assurance agencies for higher education and adding information to the Unified State Electronic Database on Education.

Maksym Folomieiev

Head of the PR and International Cooperation Department

international@naqa.gov.ua

The sectors’ main areas of work:

  • Organisation of a unified information and analytical support for NAQA’s activities;
  • Monitoring and analysis of statistical information on the state and trends of higher education;
  • Coordination of activities in the field of information exchange with educational, scientific institutions and other organisations;
  • Preparation of information and analytical materials on quality assurance in higher education;
  • Development of educational and methodological materials for training of experts and members of the SECs;
  • Conducting trainings and other educational events.